Privacy Policy

Update

Privacy policy

Europe-Asia Interlink takes personal data protection very seriously to ensure compliance with the legal requirements set out in the Regulation 2016/679 on General Data Protection and Directive 2002/58/EC on e-Privacy.

In this privacy policy Europe-Asia Interlink (also hereafter ‘we’) provides a clear understanding of how we collect, use, protect or otherwise handle personal data.

Should you have any questions, complaints or queries with regards to how we use your information, we encourage you to contact us at info@europeasiainterlink.org and we will do our best to answer/resolve it in the shortest possible time.

You can also get in touch with the Belgium Data Protection Authority (l’Autorité de protection des données) at commission@privacycommission.be.

 

1. Who is concerned by this privacy policy

This Privacy Notice mainly covers the collection and processing of personal data of members of Europe-Asia Interlink (current and old) and their staff, of contractual partners, of people who have expressed an interest in Europe-Asia Interlink and its activities (e.g. subscribers to newsletters or those registering to events we organise or co-organise), as well as people that Europe-Asia Interlink engages with, in the framework of its mission and activities.

 

2. Personal data we collect/process and how we use it

  • If you sign up for our newsletter, we will collect and process your personal data to be able to follow up on your registration, as well as to handle your suggestions or complaints. You can easily unsubscribe either using the unsubscribe button in the newsletter or by sending an e-mail to .

How do we use it:
– Your data is processed to track your registration and any comments or complaints in this context.

  • We will also collect personal data for the purposes of organising activities and events. We keep a record of your participation in our events as an attendee or speaker.

  • If you have corresponded with us by any form of communication (e.g. email), we may maintain such correspondence.

How do we use it:
– To respond to you or to keep a record of our correspondence. 

  • When you visit our website. Europe-Asia Interlink’s website uses cookies that do not track users and serve the website’s normal functionality. For more information on the cookies we use please check our cookies section.

How do we use it:
– Your data is used to improve your browsing experience and to establish anonymous statistics regarding the quality of the website.

 

3. Transmission of your data to third parties

Europe-Asia Interlink does not sell personal data.

 

4. How do we keep your data safe?

We take all measures necessary – organisational and technical – to make sure your data remains protected against data breaches (e.g. unauthorised access, alterations or disclosures; unlawful or accidental destruction or loss).

Europe-Asia Interlink staff is made aware of the importance of data protection and is trained to follow the appropriate steps to respect privacy, confidentiality and security of your personal data.

 

5. What happens in the case of a data breach?

In the case of a data breach we will use all technical and organisational means available to contain and eliminate the breach. We apply the latest technological standards (e.g. firewall, encryption, etc.) to make sure the risk of breaches is minimised.

If we become aware that such breach might imply a high risk to the rights and freedoms of persons involved, we will communicate the personal data breach to the people concerned as soon as possible via email or any other means available.

 

6. Third-party links on our website

This policy does not cover links within Europe-Asia Interlink website to other third-party websites. We are not responsible for the use of any personal information including without limitation cookies which you give directly to such third parties, or which they may collect about you while you visit pages hosted by them. Please refer to their respective privacy policies for information about your rights.

 

7. How long does Europe-Asia Interlink keep your personal data?

Europe-Asia Interlink keeps your data for as long as your relationship with Europe-Asia Interlink persists (e.g. if you are a member, a contractual party or a newsletter subscriber). This is without prejudice to specific limitation periods foreseen by law allowing to conserve personal data for longer periods of time.

 

8. What are your rights?

  • You have the right to access your personal data;

  • You have the right to rectify, complete or update your data if they are inaccurate;

  • You may also request the transfer of your personal data to another entity;

  • You have the right to request that we cease using your data for direct marketing purposes (e.g. subscription to newsletter or information on events);

  • Subject to some exceptions, you may request us to erase your data, cease to process them or withdraw your consent. If you decide to do so you may no longer benefit from all our services;

  • You can exercise these rights by contacting Europe-Asia Interlink at info@europeasiainterlink.org. A proof of identity will be required.

You can lodge a complaint with the Belgium Data Protection Authority (l’Autorité de protection des données) at commission@privacycommission.be, if you feel that we have not acted in line with the applicable data protection legislation.

 

9. Update of this privacy policy

It might happen that we have to modify our privacy policy in accordance with the General Data Protection Regulation, for instance to comply with new legal requirements. Should any changes occur, they will be published on this website, without notice, together with the date of the change from which the change is made effective.